Oral Presentation Guidelines
Schedule
Oral presentations are allotted 10 minutes. Questions from the audience are reserved for a question and answer panel on stage which includes all speakers in your presentation block. Blocks with 4+ speakers will have a 20 minute Q&A. Blocks with <4 speakers will have a 10 minute Q&A.
Please remain on time. This format relies on adherence to the timeline and speedy transitions between presentations. You will have much time to discuss your work and additional thoughts during the Q&A. This ensures easy transitions during presentations.
Please note the Saturday July 08, 11:59 PM Mountain Time deadline to upload presentations
Oral presentation timeline
| Presentation duration | 10 minutes |
| Time alert/warning | At the 8-minute mark |
| Panel Q&A | 20 minutes for 4+ presentations; 10 minutes for < 4 presentations. |
Example 4 Presenter Block
| 0900 | Presentation 1 |
| 0910 | Presentation 2 |
| 0920 | Presentation 3 |
| 0930 | Presentation 4 |
| 0940 | Panel Q&A |
Hardware and Software Specifications
The oral session will have Windows hardware and software only.
No Mac hardware or software will be available in the sessions.
Hardware
- Windows laptop
- Video: 1920 x 1080 (16:9)
Software
- Operating System: Windows 10 or 11
- Microsoft Office
- Adobe Acrobat Reader
Projection
- 16:9 aspect ratio display
File naming and submission requirements
- File name format: PresentationDateandTime_LastName
- Presentation time should use this date time format DayOfMonth_24hrFormatTime. For example, if your presentation is on Tuesday July 11th at 9am your file form would be 11_0900_NAME.
- Accepted presentation file formats: PowerPoint, PDF
- Presenters should upload any source video or audio files with their presentations using the file format name PresentationDateandTime_LastName_video.
- A link will be posted online and sent around by email within 2 weeks prior to the beginning of the conference.
The deadline to submit presentation files is Saturday July 08, 11:59pm Mountain Time
In-Person Oral Presenter Specifications
- In-person presenters will not use personal laptops to display slides
- In-person presenters will advance slides using a remote clicker with a laser pointer
- In-person presenters will wear a lapel microphone
No Remote Oral Presentations will be given
Technical Notes
- Please keep presentations to <150 MB
- Please do not use hyperlinks. Computers will not be connected to the internet.
- Use Standard Fonts – Arial, Calibri, Times New Roman. Non-standard fonts may not display properly.
- Charts and graphs are best displayed in PowerPoint as .jpg, .gif, or .bmp. Avoid using embedded charts and graphics.
See this link for how to make your presentation inclusive.
Poster Presentation Guidelines
Schedule
- In person poster sessions are held daily from 09:50-10:50 Mountain Time.
- All posters will remain up all week to facilitate other moments to share your research. However, two sessions of posters are organized with the oral presentations in the same sessions as:
- Presenters in Session A present on Monday July 10 and Tuesday July 11th.
- Presenters in Session B present on Thursday July 13 and Friday July 14th.
In-Person Poster Presenter Specifications
- All posters are expected to be posted at their specific site by the start of sessions at 0800 Monday July 10, 2023
- Poster setup will begin on Sunday July 09, 1400 MT.
- Presenters are expected to be at their posters during the poster sessions. If a presenter will be present for only a portion of the session, they should indicate this with signage.
- Poster location assignments will be made by the start of the conference. Presenters should check at the setup desk for their assigned location. This information will also be online and in the poster hall. Poster locations may change up to the day of setup.
Poster Requirements
Presenters are allotted a 4 feet by 4 feet (122 cm x 122 cm) space on a 4 feet x 8 feet (122 cm x 244 cm) board shared with another presenter. Therefore we suggest the common poster sizes of 36″ x 48″ (or A0) in landscape or portrait format.